8:00am-5:00pm EDT
Monday - Friday
8:00am-5:00pm EDT
Monday - Friday
Do you have a presentation coming up that you’re feeling nervous about? Trust me, we know the feeling. The staff members at Tribute Inc. provide instructional presentations every year at TribNet, our annual user’s group conference. Our team runs multiple trainings on our industrial ERP software solutions, Tribute and TrulinX, discussing recently implemented platform features and reviewing upcoming development projects. Our traditional in-person conference typically draws in about 150 customer attendees, and our virtual conferences the past two years has brought in up to 500 attendees!
Having to speak in front of that many people can certainly be an intimidating task, even for someone who has experience presenting to large groups. We’ve been hosting our annual TribNet conference for over 35 years and yet we still get butterflies. We always make sure that we’re prepared because it’s very important that we create an engaging presentation and provide a good learning experience for our users.
Below are some helpful presentation tips we use when preparing for a big meeting or conference. These can help you memorize your material, calm your nerves, and prepare for a successful presentation.
A common reason for anxiety is the fear that we will forget something important that we wanted to say. Many people combat this fear by creating detailed PowerPoint slides as a memory aid. But this can actually signal to the audience that you are too reliant on your slides and not credible. Try some of these memory tips instead, as suggested in this article by Bruna Martinuzzi for the OPEN Forum:
Humans remember things on the basis of spatial locations. To use the Palace Method (also called "method of loci"), To create a memory palace, think of your home, a familiar street, or some other memorable place. Mentally walk around your home, street, etc. and number stops along the way. On each stop, you place a piece of information that you want to recall.
Mind maps are diagrams that allow you to lay out all of your presentation material in a visual shape rather than in list form. Try practicing your presentation from a mind map instead of traditional notes and see what happens.
How long should you be rehearsing your presentation? Memory experts recommend the 20-20-20 rule which prescribes going over the details of a presentation for 20 minutes, then repeating the same material twice more.
Memory experts tell us that it takes an uninterrupted eight seconds for a piece of information to be processed into memory. Carve out dedicated time when you can be laser-focused on rehearing the information without any interruptions.
This tip may seem obvious, but there are many people who tend not to do it. Rehearsing out loud might feel awkward at first, but it’ll help give you confidence and get a feel for your presentation. Try rehearsing your entire presentation out loud at least five or six times.
A simple (yet surprisingly not widely known) feature in PowerPoint is the record narration function. This allows you to record yourself delivering your presentation and then playing it back. Hearing yourself narrating your presentation will provide you both a visual and auditory memory aid.
Consider listening to music (such as classical music with approximately 60 beats per minute) while rehearsing your presentation to help you absorb and retain large amounts of information.
Neuroscientists have found that sleep enhances the consolidation of recently acquired information in our memory system. Therefore, if you rehearse your presentation just before bedtime, you are more likely to remember the material more easily in the morning.
Here are some additional tips on preparing for a presentation via SketchBubble:
Do you get extra nervous when speaking in public? Try these pointers to manage presentation nerves, courtesy of Mind Tools.
The more confident you are that you are presenting your audience with useful and interesting material, the less nervous you will be overall. Before the presentation, make sure that you:
You don't have to be an expert, but you'd better know your material very well on presentation day. Consider selecting the most pertinent points from your subject base and then supplement with other material if time allows.
Try these techniques to give yourself clues to what is coming next:
Once you know what you are going to say, you need to prepare yourself for the actual delivery.
Counteract the physiological effects of nervousness with these techniques:
Julie Irvin, Tribute’s Training & Development Manager, provides some additional tips that are put into practice by our team members when preparing for our annual conference.
Tribute is a leading provider of ERP distribution management software for industrial distributors that provide value-added and fabrication services. Each year we hold an annual user's group meeting (TribNet) focused on networking, collaboration, customer input and instructional presentations of our software features. If you're interested in TrulinX, an upgraded technology for your distribution business, please contact us today or request a free demo!
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